Minutes from 12-26-03 Board meeting

The following people were present: Linda Moore, Joe Moore, Jamie Callahan, Michael Stephens, Ann Dahn, Bob Bowlby, Linda Marble, Jack Holter, and Helen Engle.

The meeting was called to order at 5:10 PM. Jack Holter passed out flyers explaining the changes for 2004 as well as volunteer forms for Americas Classic. The only suggested change involved the time. Our new hours will be 7 PM to 9 PM.

Jack Holter informed the Board he had talked to Erica Robau and informed her we would like to be involved in Americas Classic. He also talked with her about TSDA State Contest. Further contact must be made with the president of SWWC to allow our club to be the host club. All on the Board feel this will be beneficial to the growth of the Club.

Michael Stephens suggested we encourage members to help rename the Club. He suggested placing a poster at class where members could write potential names. The selected name would win a six-month membership.

Plans for a Social Director were discussed. Linda Moore questioned the responsibilities of this position. The main functions are to plan social events and design and distribute flyers, as well as basic promotion of the club. Michael Stephens proposed we create a form to describe the Social Director duties. Linda Marble stated the activities should be fun, for instance, birthday celebrations, parties, etc.

It was mentioned that we might need a Music Coordinator. The music must include a good mix of style and tempo. It was unanimously agreed that we cannot please everyone.

Jack Holter proposed a motion that a web site be designed to draw attention to our Club. He reported we would need funding to reach this goal. Ann Dahn seconded the motion. It carried.

Bob Bowlby said on January 8, we need to be organized. All questions need to be answered the same way and we need to have a united front. Jack Holter should have announcements prepared for the first class.

It was mentioned that the club has a $1000 deposit at the Continental Ballroom. Linda Marble will follow up in regards to the refund. If a refund is not an option, we will plan a future function.

Bob Bowlby stated we need to get all club materials from Mary Ellen to complete the transition from the past administration.

A discussion of the syllabus included completion of Level 3 material for Gabriel Chancey. Bob and Michael will continue working on the syllabus in order to complete it by January 8.

Bob Bowlby and Linda Marble suggested the need to raise dues. Michael Stephens suggested we wait six months. Linda Marble made a motion to increase dues to $45 for six months and $60 per year. Ann Dahn seconded it. Motion carried. Linda Marble suggested we create a flyer to urge members to pay dues. Bob Bowlby said flyers are not necessary. We simply need to remind members individually.

Jack Holter initiated discussion on the Dance Director vacancy. He asked Michael Stephens if he was interested in the position. Michael stated he could not commit for two months. Linda Marble asked Michael if he would leave if Bob Bowlby were given the position. Michael said no. Bob Bowlby was asked about his interest in the position. He informed the Board he would need a little time to consider the offer.

Michael Stephens stated in reference to instructor workshops that they should be by invitation only.

In reference to honorary memberships for previous workshop instructors Michael Stephens stated that if we were starting anew could these memberships be revoked.

Jack Holter brought up the possibility of lifetime memberships for Mary Ellen, Kaci, and Yvonne. Michael Stephens made a motion supporting these memberships. Bob Bowlby seconded it. The motion carried.

Linda Marble made a motion that current instructors get complimentary membership for the year that they teach. Ann Dahn seconded it. The motion carried.

Bob Bowlby recommended that the Board look at other honorary memberships individually.

Bob Bowlby made a motion to adjourn. Jack Holter seconded it. The meeting was adjourned at 8:01 PM.